Modules

The eleven modules of franchise operations

Turn modules on one at a time; they all share the same branch, product and staff records — you never enter data twice.

11 modules one data model

2.1% drop in waste

1 day to bring a branch live

Module pages

01 · Branch Branch network and standards Opening checks, audits, action tracking 02 · Product Menu and recipes Regional menus, cost, campaigns 03 · Staff Staff and shifts Weekly plan, swaps, timesheets 04 · Supply Supply network and ordering Automatic suggestions, bulk buying, dispatch 05 · Stock Stock, counts and waste Theoretical usage, spoilage, expiry 06 · Register Register and day-end Z report, cash variance, reconciliation 07 · HR People and HR files Hiring, documents, leave, payroll 08 · Audit Audits and standards Photo forms, actions, scores 09 · Reporting Reporting and profitability Channel mix, P&L, royalties 10 · Accounts Customer accounts and collection Credit, limits, statements, collection 11 · Office Team chat and documents Messaging, shared documents, templates

Built for the floor

Nobody reads reports during the rush. The modules send the task to the right person at the right minute.

312 connected registers

128 active branches

4 hours won back each week

Modules

From the counter to head office, every part in one place

Turn modules on one at a time. They all share the same branch, product and staff records — you never enter data twice.

01 · Branch

Branch network and standards

Every branch’s opening checklist, audit score and open actions. Standards are set centrally and applied branch by branch.

03 · Staff

Shifts and training

Shift suggestions from your sales forecast, turnover tracking, barista certificates and the hiring flow.

04 · Supply

Ordering and supply chain

Suggest branch orders from consumption, send them to suppliers in bulk, track dispatch and waste variance.

05 · Reporting

Branch comparison and profitability

Revenue, basket, waste, labour cost — by branch and region, on the same metric definitions. Franchise reports in one click.

10 · Accounts

Customer accounts and collection

Credit accounts for customers, companies and staff who pay monthly: put it on account at the register, cap it with a limit, send a statement, collect.

11 · Office

Team chat and documents

Head office and branches write in one place; contracts, reports and procedures live in documents edited together.

06 · Register

Register and day-end

Opening the shift register, interim counts, reasons for cash variance, refund and void rights, automatic day-end reconciliation.

07 · Stock

Stock, counts and waste

Compares the theoretical usage deducted from recipes against the count; separates waste, spoilage and comps.

08 · HR

People and HR files

Hiring flow, contract and document tracking, leave requests, timesheet output and payroll export.

09 · Audit

Audits and brand standards

Photo audit forms, hygiene checks, action assignment and re-audit tracking — scored by region.

Staff & weekly shifts

Build the rota from the sales forecast and let the system close the gaps

Flactrum looks at the same week last year, the weather and the campaign calendar to suggest hourly staffing. The branch manager drags and approves; staff see it on mobile.

Statutory breaks and overtime rules are checked automatically
Shift changes happen as approved swaps between staff
QR clock-in, timesheets and labour cost calculated live

Nişantaşı · 12–18 May Labour cost at 21.4% of revenue 2 open shifts

Employee	MON	TUE	WED	THU	FRI	SAT	SUN
Elif · Barista	07–15	07–15	empty	15–23	15–23	empty	empty
Murat · Register	empty	09–17	09–17	09–17	Open	12–20	12–20
Zeynep · Manager	08–18	08–18	08–18	empty	08–18	10–20	empty
Can · Barista	15–23	empty	Open	11–19	11–19	11–19	12–20

Day Evening Open shift 312 hours this week

Supply network

Central warehouse, regional depot, supplier and branch on one line

Branch orders are suggested from consumption, head office approves, and they go to suppliers in bulk. Dispatch, short deliveries and returns in one flow.

Step 1

Automatic suggestion

A draft branch order is built from recipe consumption plus safety stock.

Step 2

Head-office approval

Items over budget or outside limits go to head office for approval.

Step 3

Bulk purchasing

Orders are consolidated per supplier and the agreed pricing is applied.

Step 4

Delivery and reconciliation

The branch receives the goods; shortages and returns match the delivery note.

The same product, the same cost, across 128 branches

The recipe and supplier agreement set centrally reach every branch in the same shape; a branch cannot buy on its own terms, and any difference shows up in the report.

6.4% cost saved through bulk buying

2 days average delivery time

Order	Supplier	Lines	Amount	Status
PO-2041 · Region 1 (18 branches)	Kahve İthalat A.Ş.	14	₺186,400	Delivered
PO-2042 · Region 3 (11 branches)	Süt & Gıda Ltd.	8	₺94,120	In transit
PO-2043 · Central warehouse	Ambalaj Sanayi	22	₺61,850	Awaiting approval
PO-2044 · Kadıköy	Local bakery	5	₺12,300	Short delivery

Reporting

Every question franchise management asks, as a ready-made report

Sales and channels

Revenue by branch and region
Channel mix: register · kiosk · mobile
Hourly traffic and basket analysis
Sales by product and cannibalisation
Campaign and discount impact

Cost and profitability

Recipe cost and gross margin
Waste, spoilage and comps report
Labour cost as a share of revenue
Branch P&L and rent-to-revenue balance
Franchise royalty calculation

Operations and staff

Audit scores and action closure
Service time and preparation delays
Absence and staff turnover
Timesheets and overtime breakdown
Planned versus actual shifts

Every report exports to Excel and PDF and can be scheduled by email.

Try it with two branches, run it across a hundred.

14 days free, every module open, no credit card. We’ll help you load your data.

Start the free trial Book a 30-minute demo